Parade Permit Application

Application for Permit


Event organizers are strongly encouraged to submit applications as early as possible in order for City staff to review the application. Timely submission also provides sufficient opportunity for applicants to fulfill all conditions of the permit. Applications for a permit must be submitted no later than 30 days in advance of the event.

The City may request event modifications or restrictions to protect public peace and safety including:
  • Event location or route
  • Fencing and barricades
  • Hours of operation
  • Indemnification
  • Public notification
  • Sanitary facilities
  • Security provisions
  • Sound amplification restrictions
  • Waste collection
The City may direct the requirement of event security, emergency medical services, and/or traffic control measures as a condition of granting the permit, and such services shall be at the expense of the applicant.


Review of Application


Representatives from City departments including Police, Fire, Parks, Public Health, Public Works, and Engineering will consider the following factors in reviewing an application for a street closing:
  • Extent to which the event may interfere with traffic, necessitate crowd control, or create safety or other public concerns.
  • Extent to which the applicant is able to provide assurance that sufficient numbers and appropriately trained paid or volunteer staff will be available to manage the event.
  • The inconvenience that may be experienced by the public or local business entities.
  • The interference with emergency or other public safety equipment or operations that may be caused by the event and the extent to which such inconvenience or expense may be outweighed by the benefit to the community by holding the event.
  • The extent to which the event will tax the resources of the city or other public entities.
  • The extent to which previous similar events have succeeded in complying with the appropriate requirements and applicable law.
  • Whether or not the applicant has supplied truthful, accurate information during the application process.

Issuance of Permit


As a condition for issuing a permit the City requires that the following conditions be met:

Coordination / Contracted Services


Applicants may be required to pay a service charge to cover costs the City will incur in connection with activities for which a permit is granted, including costs for coordination and event planning, support personnel, equipment, and related items. Fees for these services will be assessed to the applicant at an average rate of $50 per hour for each contracted City employee (fees may vary). Fees will be outlined well in advance of the scheduled event.


Event Route or Area



Hours of Operation


Applicants are strongly discouraged to schedule street closures beyond two hours as they may cause significant hardship to residents and businesses. Applicants may request a waiver if the closure will extend longer than two hours; however, the City may require the applicant to contact a City staff member to regulate certain intersections/streets to allow local traffic to access their residence or business.

Security Provisions


The appropriate level of police, fire, and emergency medical services will be determined by the City based on crowd size and type of event. Fees for these services will be assessed to the applicant.

Fencing & Barricades


Traffic control device rental and placement are the sole responsibility of the applicant. All street closures require the use and placement of proper traffic control devices according to the U.S. Department of Transportation, Federal Highway Administration Manual on Uniform Traffic Control Devices (MUTCD). Barricades may be provided by the City or may be provided by a bonded private contractor.

Clean-up


The applicant may incur fees associated with clean-up if the event area is not maintained in the same condition it was prior to the event. Any event that involves animals will incur mandatory clean-up conducted by the City. Fees for these services will be assessed to the applicant.

Public Notification


Event plans must be balanced with the interests and needs of property owners and businesses. Notice of the event must be provided to all property owners, tenants, and/or businesses within 300 feet along the affected route or area. This notice must be provided at least one week prior to the event date. At minimum, the notification must include the following information:
  • Closure description
  • Closure length
  • Event date/time
Notice of Grievance Process:
"Grievances related to this closure can be directed to the City of West Fargo, City Manager's Office at 701-433-5300."

Applicants can personally deliver notification or utilize the U.S. Postal Service "Every Door Direct Mail" service. Further information about this service can be found online. Failure to notify property owners in street closure areas will result in permit revocation. Throughout all events, residents should be allowed access to their property and businesses should be reasonably accessible to the general public. Event organizers will be expected to make every effort to preserve customer and residential access for businesses and houses along the street closure.

Indemnification


The applicant shall agree to indemnify and hold harmless the City of West Fargo from any and all liability that may arise by virtue of the event.
  • The applicant shall provide and maintain a certificate of insurance for comprehensive general liability in a minimum amount of $1,000,000 per occurrence.
  • The City must be named as an "additional insured" on the policy
  • The certificate must be submitted to the City within 10 days of the event
  • The City may determine that a particular event does not present a substantial public liability or property damage exposure for the City and is authorized to waive the insurance requirement for such event or activity.

Other Requirements


As a condition for issuing a permit the City may impose additional requirements and restrictions as may be necessary to protect public health and safety.

Appeal Process


If the City denies a permit for the event or any of its components, or the applicant disagrees with the conditions placed on the permit, the applicant may submit a written appeal to the City Manager.


Permit Revocation


The City is authorized to revoke a permit in the event it is determined that:
  • The applicant made any false or misleading statements in the application or during the application process.
  • The applicant failed to comply with any conditions or requirements for the issuance of the permit.
  • Such withdrawal is necessary for the protection of public health or safety or for the prevention of a violation of any local, state, or federal law.